Recurring pool routes and clean records.
Pool service is a route business with a season on top. TraceLock builds the weekly routes, schedules the spring opens and fall closes, and captures water chemistry and equipment notes at each stop.
The friction you already know.
Routes and a season to juggle
Weekly stops plus a wave of spring opens and fall closes, all by hand.
On TraceLock: weekly routes generate on cadence and seasonal open/close visits schedule as their own batch.
Chem readings on scattered notes
The chlorine and pH readings live on a pad in the truck, if anywhere.
On TraceLock: log water chemistry per pool on the phone, with targets and a history the customer can see.
Equipment history nobody kept
A pump fails and no one remembers when it was last serviced.
On TraceLock: pumps, heaters, and filters live on the site record with their service history.
Lead to signed, one thread.
The same five moves, whatever you service. Each stage hands clean data to the next, so nothing gets re-entered.
Set the cadence
Weekly service, seasonal open/close, and repair calls all become scheduled work.
Week builds itself
Recurring routes generate on cadence, grouped by neighborhood.
Send the day
Each tech gets the ordered route and each pool’s chem targets.
Test & service
Log chemistry, service the equipment, photo the water, capture a signature.
Invoice & renew
The stop becomes an invoice and the account rolls to next week.
Water chemistry logged at the pool.
Techs open the stop, enter chlorine, pH, and alkalinity against the pool’s targets, note what they skimmed and serviced, and snap a photo of clear water. Equipment repairs attach to the pump or heater so the history is always there.
The whole operation, one login.
The same modules that run our flagship fire-safety business, pointed at your work. Deep where it counts, honest about the rest.
Scheduling & recurring visits
Recurring schedules from a template, a drag-and-drop calendar, and auto-assignment by skill and availability. Set it once, it repeats.
Triage - nothing slips
Every unscheduled job, overdue visit, and open deficiency in one live board. The work that needs a decision never falls through.
Routing & dispatch
Group the day’s stops by area, send each tech their route, and cut the windshield time between calls.
Quotes & invoices
Quote, get it signed, convert to an invoice, and sync to QuickBooks and Stripe. Money stops leaking between the truck and the office.
Offline field app
iOS and Android. Scan, check off the job, capture photos and a signature. Queues offline in a dead zone, syncs the moment you have bars.
Equipment & asset tracking
Every unit you service, its full history, and what’s due next - tagged, searchable, and tied to the site.
Customer records
One record per customer: sites, contacts, job history, and documents. An optional portal lets them see and book work themselves.
Reports & exports
Signed PDF reports, one-click record bundles, and a full CSV export of your own data, any time you want it.
Honest about records.
TraceLock is not a public-health pool certification and does not file inspection results with a health department. What it does is keep your water-chemistry logs, equipment records, photos, and signatures in one place, timestamped per pool.
When a customer or a facility wants the service history, it prints clean and exports with the rest of your data any time.
Put your next job on TraceLock.
30 days free. Bring your customer list and a coffee. We’ll have you running live work before the next call-out.