Scan, pass, print the tag, move on.
Fire safety is where TraceLock was born. Extinguishers, alarms, sprinklers, kitchen suppression - inspect on NFPA-aligned forms, print the tag on the Zebra at the wall, and walk out with a signed report already filed.
The friction you already know.
Renewals that quietly slip
Every shop has annuals floating between “we should inspect that” and “we never followed up.”
On TraceLock: a renewal calendar by site, with auto-emails to the customer at 60, 30, and 7 days and a self-book link.
Paper tags and re-keying
Handwritten tags, a clipboard, then a night of typing it all into the computer.
On TraceLock: scan the barcode, tap Pass or record the fail, print the tag on the spot. The record is already in the office.
The marshal calls
Two years of signed reports on forty buildings, and they want them now.
On TraceLock: one-click audit bundle. Every report signed, timestamped, and hashed. Always ready.
Lead to signed, one thread.
The same five moves, whatever you service. Each stage hands clean data to the next, so nothing gets re-entered.
Inquiry lands
A building calls for an annual. It becomes a lead, then a quote, without leaving the app.
Book the visit
Recurring annual and semi-annual visits generate themselves from the code cadence.
Route the crew
Group the day by building, send each tech the stops and the device list.
Scan & tag
Scan each device, pass or fail on the NFPA form, print the tag at the wall.
Sign & bill
Customer signs on the tablet. Report is sealed, invoice is created, renewal is set.
The field app was built for the wall, not the desk.
Your best tech runs it on day one. Scan a barcode, pass or fail against the checklist, capture a photo of the deficiency, print the tag. In a concrete stairwell with no signal it all queues locally and syncs the moment the phone finds bars.
The whole operation, one login.
Every module a fire-safety shop runs, in one place. The same platform powers every other trade - fire safety just goes deepest.
Scheduling & recurring visits
Recurring schedules from a template, a drag-and-drop calendar, and auto-assignment by skill and availability. Set it once, it repeats.
Triage - nothing slips
Every unscheduled job, overdue visit, and open deficiency in one live board. The work that needs a decision never falls through.
Routing & dispatch
Group the day’s stops by area, send each tech their route, and cut the windshield time between calls.
Quotes & invoices
Quote, get it signed, convert to an invoice, and sync to QuickBooks and Stripe. Money stops leaking between the truck and the office.
Offline field app
iOS and Android. Scan, check off the job, capture photos and a signature. Queues offline in a dead zone, syncs the moment you have bars.
Equipment & asset tracking
Every unit you service, its full history, and what’s due next - tagged, searchable, and tied to the site.
Customer records
One record per customer: sites, contacts, job history, and documents. An optional portal lets them see and book work themselves.
Reports & exports
Signed PDF reports, one-click record bundles, and a full CSV export of your own data, any time you want it.
Built for NFPA compliance.
Fire safety is our flagship, so this is the one industry where TraceLock speaks the codes directly. Inspection forms follow NFPA 10, 25, and 72. Due-date math follows the code cadences. Every signed report is timestamped, hashed, and tamper-evident.
When the fire marshal asks for two years of records across forty buildings, the audit bundle is one click, not a week in the filing cabinet.
Put your next inspection on TraceLock.
30 days free. Bring your customer list and a coffee. We’ll have you running live work before the next call-out.