Recurring crews, checklists, and quality walk-throughs.
Janitorial contracts run on recurring schedules and live or die on consistency. TraceLock schedules the crews, runs the cleaning checklist at each site, and lets a supervisor log a quality walk-through the customer can actually see.
The friction you already know.
Schedules that shift every week
Nightly, three-times-weekly, and weekly contracts, re-planned by hand constantly.
On TraceLock: each contract becomes a recurring schedule and assigns to the right crew automatically.
No proof the work got done
The customer says the restrooms were skipped and you have nothing to show.
On TraceLock: crews complete a per-site checklist with photos, timestamped, so completed work is on the record.
Quality that depends on who showed up
Consistency slips and you only find out when the account is at risk.
On TraceLock: supervisors log quality walk-throughs against the checklist and flag issues before the customer does.
Lead to signed, one thread.
The same five moves, whatever you service. Each stage hands clean data to the next, so nothing gets re-entered.
Set the schedule
Nightly, weekly, and periodic contracts become recurring scheduled work.
Weeks fill in
Recurring cleans generate on cadence and assign to the crew that covers them.
Send the crews
Each crew gets its sites, the checklist, and any special instructions.
Clean & check
Crews work the checklist, photo the finished space, and log completion.
Walk & bill
Supervisors log a quality walk; the contract invoices on its cycle.
A checklist crews actually complete.
Crews open their site, work through the room-by-room checklist, photo the finished restroom or lobby, and log the time. Supervisors run a quality walk-through against the same checklist so the standard is documented, not assumed.
The whole operation, one login.
The same modules that run our flagship fire-safety business, pointed at your work. Deep where it counts, honest about the rest.
Scheduling & recurring visits
Recurring schedules from a template, a drag-and-drop calendar, and auto-assignment by skill and availability. Set it once, it repeats.
Triage - nothing slips
Every unscheduled job, overdue visit, and open deficiency in one live board. The work that needs a decision never falls through.
Routing & dispatch
Group the day’s stops by area, send each tech their route, and cut the windshield time between calls.
Quotes & invoices
Quote, get it signed, convert to an invoice, and sync to QuickBooks and Stripe. Money stops leaking between the truck and the office.
Offline field app
iOS and Android. Scan, check off the job, capture photos and a signature. Queues offline in a dead zone, syncs the moment you have bars.
Equipment & asset tracking
Every unit you service, its full history, and what’s due next - tagged, searchable, and tied to the site.
Customer records
One record per customer: sites, contacts, job history, and documents. An optional portal lets them see and book work themselves.
Reports & exports
Signed PDF reports, one-click record bundles, and a full CSV export of your own data, any time you want it.
Honest about records.
TraceLock is not a cleaning or facilities certification. What it does is keep your recurring schedules, completed checklists, quality walk-throughs, photos, and sign-offs in one place, timestamped per site.
When a customer questions whether the work was done, you have a dated, photographed record instead of an argument.
Put your next job on TraceLock.
30 days free. Bring your customer list and a coffee. We’ll have you running live work before the next call-out.